As with any other role, the most important thing a HR department can do is recognize that it does have one. The more people get it right, the better off everyone will be. HR needs to have an accurate understanding of their organization’s current and future HR needs in order to make sure they are effectively meeting those needs.

This article will explore the different types of HR administrators and the major responsibilities associated with each type.

What is a Human Resource Administrator?

A human resource administrator is a position responsible for managing the people side of a business. Their role may include implementing and monitoring policies, determining the qualifications and hiring process for various roles and responsibilities, managing the onboarding and onboarding processes for new employees and managing employee benefit administration.

As the face of the HR team, it is important for HR administrators to have knowledge of and be able to promptly address the needs of the team. They should be able to identify and understand the organization’s goals, values, and culture and be able to identify and speak German, French, and Spanish.

Understanding HR roles and responsibilities

There are seven distinct HR roles within a company. These roles are Linguist, HR Advisor, Human Resources Manager, Employee Relations Representative, Employee Benefits Representative, and Organizational Effectiveness Representative. Each role has specific job responsibilities and unique events and tasks that are associated with that role.

The roles, responsibilities and events of each HR position within an organization will vary depending on the organization, however, the majority of roles will have similar job responsibilities. Job responsibilities for each of the seven HR roles will be different depending on the type of organization.

For example, human resources managers of a consumer goods company will oversee a variety of functions such as benefit administration, employee benefits, payroll administration and more.

Managing Payroll

Most companies will have an HR department responsible for managing payroll and benefits. This may be the only role one sees, or a common one. In any case, it is important to remember that an HR department has many roles. While payroll management is primarily a HR function, the benefits administration department will also have to know how to appropriately manage 401(k) and pension plans, and health insurance plans.

Some companies will also have an administrative assistant for HR who assists with payroll and benefits administration. An administrative assistant for HR is likely to be required to regularly perform other administrative tasks as well, such as managing HR software and filing reports.

Administering Benefits

Many companies now have an “upskilling” initiative that encourages employees to move to a new position that does not require on-the-job training. This initiative can be tricky to navigate, however, as it often involves employees choosing between benefits and their current position.

The best way to avoid this problem is to have an “up-skilling” manager who can help employees choose the best option for their specific situation. The best up-skilling managers will have a good understanding of employee needs and problems and be able to recommend appropriate solutions.

This ability to distinguish “why” an employee might choose one option over another and “how” an employee would benefit from moving to a new position will allow an HR manager to guide employees through this process more effectively.

Other HR Responsibilities

Beyond the seven distinct HR roles, there are a variety of other responsibilities for each role that will vary depending on the type of organization. For example, human resource administrators will also typically be responsible for educating employees on the benefits and availability of job-related benefits.


The responsibilities of an HR administrator can be confusing for new hires, particularly when they are first hired on a part-time or non-exempt basis. This article has offered a brief overview of the different types of HR administrators, as well as the major responsibilities each will have.

HR administrators are responsible for managing the people side of a business. They do this by identifying and addressing needs and requirements within the organization, creating an onboarding and training program, and managing benefits and payroll. Only when an administrator understands their role and the needs of their team can they effectively implement policies and make sure everyone benefits from the company’s policies.

HR administrators are necessary in today’s business world. With so many new job opportunities, it can be difficult for an individual to find a suitable job. If an individual HAS a job, hiring managers often have limited experience with the position. HR administrators can help bridge this knowledge gap and help employees find the perfect fit for their roles.

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